Once an event is complete, event staff delegated as Event Owners or Co-Owners are responsible for submitting After Action Report (AAR) data to debrief the event’s activities.
After the appropriate staff members submit their After Action data, the Event Owners and Co-Owners can view the data in a report format to obtain both qualitative and quantitative results for the event.
This page describes the following:
To submit After Action data:
Navigate to the Event Details page.
If necessary, display the Event Listing page by hovering over EVENTS on the menu bar, and clicking EVENT LIST. Locate the appropriate event on the Event List page. Click to open the event.
From the Event Details page, click After Action Report.
Complete all the fields in the Executive Summary section. Note that all the fields in this section are mandatory.
Enter data in the General field of the Administrative section. Note that this field is not mandatory.
In the Outreach & Resources section select the checkbox(es) to indicate the type of advertisement or publicity associated with the event. Note that this section is mandatory.
In the Actual Attendance section, all fields are pre-populated based on the attendance marked on the Attendance page. You can use the arrow keys to update the values or type the value into the field in the Attended column. This updates the information in the Percentage column.
In the Actual Cost section, all fields pre-populated entered based on the information entered in the Projections tab during event creation. You can use the arrow keys to update the values or type the value into the Actual Total Costs field.
In the Actual Awards and Fulfillments section, the Projected Counts are pre-populated based on the information entered in the Projections tab during event creation. The Actual (counts) column is also populated, however, these values can be edited in order to report actuals.
To add an additional award or fulfillment that was not included in the projections, select the item from the drop-down, then enter the Actual (counts) in the appropriate column.
Enter the number or USERRA inquiries, per attendee type, in the USERRA Inquiries section. Note that these fields are not mandatory.
The system pre-populates your name, email and telephone number in the Submitter Details section, however, these fields can be edited. Note that all fields in this section are mandatory.
Once you have finished providing AAR data, click one of the following at the bottom of the form:
Click Submit to submit the AAR.
Click Save Draft to save the AAR without submitting it.
Click Cancel to discard the AAR.
The AAR link is only available once the event’s End Date has passed.
Additionally, the event’s approval status must be Finance Approved or auto-approved by the system. For more information on the event approval process, see Approve and Edit Events.
Only Event Owners and Event Co-Owners have full access to the After Action Report page and all its features.
Service members are listed by service component.
You cannot enter a value of more than four digits in the Attended column.
For Award & Volunteer Training events, the Projected and Actual costs are broken down into ORF Cost and Non-ORF Cost.
Only Event Owners and Co-owners can submit the AAR.
There is a 30-day deadline by which the AAR must be submitted.
An email reminder is sent out to the event’s Point of Contact (POC) and Event Owner to submit the AAR only if the AAR has been submitted as late as 7 days prior to the 30-day deadline.
The values entered in the After Action Report page will not be saved until the AAR has been saved as a draft, or has been submitted.
Once the AAR has been submitted, all fields and sections are locked.
Event Owners and/or Co-owners can send Public Users (such as volunteers without an account) an email with a link to the AAR. The Public Users can then assist with completing the AAR. However, they cannot populate all the fields in the After Action Report page or submit the AAR.
To collect After Action data from public users:
1. From the After Action Report page, copy the link by doing one of the following:
Click the Copy button to the right of the AAR Link for Volunteers URL field.
A pop-up appears confirming the link has been copied to your system’s clipboard.
Double-click on the URL in the AAR Link for Volunteers URL field and press Ctrl + C on your keyboard to copy to your system’s clipboard.
This link can be pasted into an email and sent to public users. Once the user clicks on the link, or copy and pastes the link into their browser, the external After Action Report page appears.
The public user can enter the AAR data, then click Save Draft.
Notes:
Depending on your browser, a pop-up may appear requesting access to your system’s clipboard. Click Allow Access to copy the link.
The AAR Link for Volunteers URL field and the Copy button disappear once the AAR has been submitted.
To view After Action data:
Locate the event you want to view After Action data for, and navigate to the Event Details page,
From the Event Details page, click After Action Report in the left sidebar of the Event Details page. The After Action Report page appears, with the date and time the AAR was submitted displayed.
Click Export AAR to export the AAR to a Word document from which you can view and print the data entered by the selected service component.